Field Track - Specialist agricultural software solutions

Frequently Asked Questions

Field Track provides an extremely easy to use agricultural farm software package to manage your arable crop enterprise.

Some features do not work?

Several key features will only work if your subscription is up to date. If your subscription has expired you will have limited access to your records. You can update your subscription here.

Please review the help file to see what extra features and services are available with Field Track Pro.

How do I add something?

It can be initially confusing how you add records. It is advised when using Field Track for the first time to use the Standard screen as this presents less information and less buttons to be confused with.

On the Standard scree you start with a list of fields. The Add/Edit buttons to the bottom right allow you to add a field. With a field in your field list it can be selected and now you can access the Seed, fertiliser and chemical data tabs. Selecting the Seed tab lists seed entries. The same Add/Edit buttons to the bottom right of the screen now do the same to add, or edit seed data. The other screen work the same.

The Advanced screen presents more options but the principle is the same. Due to space the buttons only use graphical icons.

How do I create part fields?

You can simply ‘Add’ another field and give it a field name similar to that used in the original field you are trying to split. You will also need to change original field’s cropped area figures to match the remaining area after the field split. To keep cropping histories correct you may also want to change the part field’s “Base Field” number to that of the original field.

Field Track also offers a split field creation process under the “Records” – “Create Split Field” menu option, where it corrects the original field’s cropped area, as well as uses the correct “Base Field” number.

How does stock control work?

How stock control works is covered extensively in the help file provided by Field Track. It is also beyond the scope of this FAQ to cover it in as greater detail.

The Field Track stock control system is a simple idea in a complex user environment. Stock, as a whole, is in 4 parts:
Product
Stock Link
Stock Item
Stock Inventory

The “Product” holds the information for the product. The “Stock Item” is an item of stock, so can be the same name as a “Product”, or something named differently. “Stock Item” holds the stock levels and current price. The “Stock Inventory” is a list of purchases and sales, which then create a stock level and average price. The “Stock Link” simply links a “Product” to a “Stock Item”. The idea of the “Stock Link” is so you can link a single “Product” to more than one “Stock Item”. “Stock Items” can thus be based on a store location and/or a specific name. For example one “Product” can thus be linked to many different stock item names (different product names). In this latter example a single chemical product can have many different brand names (Stock Items).

Using stock control is simpler than it first appears. Create your “Product” in your product database. This can be used regardless of stock control, so the use of stock control is up to the individual and can be used on an individual basis. To engage stock control, simply link the “Product” to a “Stock Item. A “Product” can be linked to an unlimited number of “Stock Items”. When applying a multiple linked “Product”, Field Track will ask which “Link” to use.

Stock control allows for price averaging, or final price averaging. For this to work you have to enter stock coming into store and prices, as well as usage dates – the roll-up date. This date allows Field Track to correctly attribute stock used on, or after this date to the right price. This date requires to be changed each year otherwise price averaging could span several years. Be careful when adding field records and stock at the same time, as the roll-up date needs to be before the application date.

Stock levels do not alter after an application?

This is a common feature people overlook. The stock system uses the Stock Item’s “Roll-Up/Close Date” to only affect records in that season, or time frame. When a stock item is created it is given the computer’s current date and time, which will probably be after the application date and time. When you create a Stock Item be sure to make its date and time before the application’s.

The Stock Item’s “Roll-Up/Close Date” can be edited at any time and the figures recalculated.

What is the ‘Opening Balance’ in a Stock Item?

When you create a new Stock Item the opening balance and total cost are semi irrelevant. As long as neither one has an entry they will be ignored. If Field Track complains that the balances need entering it is because one, or the other has an entry and if one figure is entered, the other is also required. Clearing both will not present a request.

The opening figures are mainly used when you close a stock item, which clears your purchase and sales inventory ready for the new season of stock. Any remaining stock will be entered into the opening balances. A new Stock Item generally will not have any opening balance, however you can enter them if you so wish.

An opening balance does not always mean you need to enter what is in your shed. For example you create a Stock Item for the Nitram currently residing in your shed. You do not enter this as an opening balance. The opening balance remains blank and you enter a “Purchase” to account for the Nitram.

The Stock item’s opening balance does, however, provide an area to tweak the figures should you require to do so.

How does ‘Main Income’ work?

The latest version of Field Track has implemented a far better way for Main Income to calculate your income when you have a shed full of grain and no direct way to allocate this to a field.

By default Main Income is based on the field’s area, as a field area will exist. You can change this in your “Configuration” settings to “Yield Based”. “Yield Based” will mean the field’s income will vary depending on your yield records. “Area Based” will give all fields the same income/area.

The Main Income mathematics is very simple though can take a little time to fully grasp and understand. Your Main Income list is NOT field specific like all other data screens and will always display sales as per the “Sales Crop” type. For example, regardless of the field you are looking at, the Main Income list will always show your sales of “Feed Wheat” if that is what you have that field set to. This list is for all the sales and are not specific to that field. So for example you have selected your first field, we’ll call it “My Best Field”, and you look at your Main Income. In here it is currently blank. If you select “Feed Wheat” from the drop down then we have told Field Track this field is classed as Feed Wheat when we sell it. Now we can add each load, or contract of feed wheat in this list with tonnage and price. Again this list is not field specific, so we will see all the feed wheat sales in this list regardless of which field we are looking at assuming each field is classed as feed wheat. Field Track will use either area, or yield to deduce how much of these sales is attributed to the current field.

Main Income works on the principle that you have, for example, 1000 tonnes of wheat in the shed and several wheat fields. As you sell this wheat you can allocate income to all your fields marked with a “Sales Crop” type relative to the wheat in the shed. E.g. “Feed Wheat”.

Field Track takes the total income of your sales, e.g., £36,000. It then either takes the total area, or total yield for the fields with a matching “Sales Crop” type. For each field it deduces what percentage the field is of the total area, or yield and then allocates that percentage of the total sale value to that field. For example, if field X’s yield is 10% of the total yield for “Feed Wheat” then field X gets 10% of the total sale value (10% of £36,000).

The result means that your incomes will always balance regardless of any incorrect yield entries. Your field yields do not need to be accurate at all, as Field Track will correctly balance out the figures. Because yield does not exist for any field, Field Track’s default settings assume an area base for the calculation which will never account for yield variations. When it comes to yield figures then as long as your figures give a fair presentation of what you think the variation was Field Track will do the same giving a 4t/ac field more of the income than a 2t/ac field, etc. An area based calculation will give both 20 acre fields the same slice of the income.

The Secondary and Misc Income system is specific to the field. If you only have one field of beans then the income is as quick to enter as Secondary, as you know the income and the field.

Map Measure – no longer available?

Yes and no. Map Measure was a free application we designed to help our customers measure image files of maps. Ideal for quickly measuring field boundaries. Map Measure is a feature within Field Track Pro however tools exist online using Google Maps which are also free and can be used with freely available satellite images. Links to these resources are available within Field Track but several are listed here also:

www.daftlogic.com/projects-google-maps-area-calculator-tool.htm
www.freemaptools.com/area-calculator.htm
magic.defra.gov.uk/
acme.com/planimeter/

Do you do anything else besides Field Track

Yes we do! We have been programming computers and websites for over a combined 40 years with a wealth of knowledge in problem solving, office operations, business procedures, databases, high level client/server systems, HTML, Javascript, PHP, CSS, SSL, Delphi, eCommerce, WordPress, XML and Json to name a few skills we use to make computers better work for you and your business . You can review our other divisions at:

www.redkiteit.co.uk
www.redkitewebsites.co.uk

We work with many clients to create effective, modern websites to help grow your business, with clever features and stunning graphics to engage your customers.

We also develop ERP/Practice Management software, as well as mobile apps. We also develop control software to work with PLC hardware to manage dryer systems, as well as tank level data.

Our development specialises in secure, high speed, high uptime systems with bespoke elements to make your business faster, secure and responsive (agile).

Download and install Field Track now and start learning how simple, powerful and cost effective crop recording can improve your business decisions and aid satisfying all those regulations constantly adding to the burden of farm management!

Review the manual online from our download page to further see what Field Track can offer.